1. Introduction

This privacy notice describes how Moloni, Ltd. collects, uses and discloses your personal data in the context of the human resources recruitment and selection process.

2. Responsible for the data treatment

Moloni is the responsible for processing your personal data within the scope of the recruitment and selection process. This means that the Company is responsible for deciding how to collect and use your personal data, always within the limits permitted by law.

3. Which personal data do we collect?

The Company may collect the following personal data about you as part of the recruitment and selection process:

• Contact informations, such as your name, email address, telephone number and postal address;
• Information about your education, training and professional experience;
• Information about your skills and abilities;
• Information about your functional and progression preferences;
• Information about your application, such as your cover letter, CV and other documented elements.

The Company may also collect personal data about you from other sources, such as recruitment companies, social media or references collected directly.

4. Why do we collect your personal data?

The Company collects your personal data for the following processing purposes:

• Process and proceed with your application;
• Contact you to schedule interviews or other meetings;
• Evaluate your application;
• Make a decision about your application;
• Manage your relationship with the Company, if selected for the role;
• Constitution of a skill pool that will be maintained for 3 years.

5. With whom do we share your personal data?

As Moloni is a company that is part of the Visma group, it may share your personal data with the following recipients:

• Other group companies;
• Third parties that help us process your application, such as technology service providers;
• Government authorities, if required by law and/or duly documented and substantiated request.

6. Where do we store your personal data?

Your personal data will be stored on servers located in the European Economic Area.

Temporarily, your personal data may take printed form, with destruction guaranteed by an appropriate procedure.

7. How do we protect your personal data?

The Company has implemented security measures to protect your personal data against unauthorized access, use, disclosure, alteration or destruction. These measures include physical, technical and organizational security measures, examples of which are:

• Definition of roles and responsibilities;
• Implementation of physical access controls;
• Implementation of digital access controls;
• Training and awareness of human resources on personal data protection;
• Implementation of codes of conduct and confidentiality agreements.

8. Your rights

You have the following rights in relation to your personal data:

• The right to access your personal data;
• The right to rectify your personal data;
• The right to erase your personal data (when applicable);
• The right to limit the processing of your personal data (when applicable);
• The right to submit a complaint to the control authority - CNPD, whose contact details are published on the website www.cnpd.pt.

To exercise your rights, you can contact the Company via the following email address: dpo@moloni.com.

9. Changes to this Notice

The Company may change this Notice at any time. The most recent version of the Notice will always be available on the Company's website.

10. Contacts

If you have any questions about this Notice, you can contact the Company via the following email address: dpo@moloni.com.

It is important that you read the Notice carefully before submitting your application.